About the Role

Overview:
ProxyLink has partnered with our client to find their next Executive Assistant! This position provides day-to-day administrative support to the President, Vice President, and Director of People and Culture. If you have more than 3 years of executive-level support experience, we want to hear from you!

Compensation:
$65,000 - $80,000 per year

Advantages:
Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match at 3%
Store discount
Vision care

Responsibilities:
Provide executive-level administrative support for the Canadian Senior Leadership team, including booking and arranging meetings, taking meeting minutes, tracking action plans and deliverables, and managing active calendars.
Coordinate all travel arrangements, prepare expense reports, manage vendors, code and submit invoices, and handle office needs/materials.
Efficiently handle tasks to maximize executive time, efficiency, and performance.
Assist in the preparation of PowerPoint and other presentation materials as required.
Manage confidential information and effectively communicate with senior executives and external partners.
Organize and maintain digital files, records, and documentation for easy retrieval.
Facilitate and support group meetings, Town Halls, and external partner meetings both virtually and onsite.
Coordinate, track, and process departmental invoices and support cost optimization.
Act as a bridge for smooth communication with internal departments.
Proactively keep team members well-informed of upcoming commitments and responsibilities.
Create strong working relationships and promote team engagement. Work to keep the team on track and move projects forward. If issues arise, work with the Project Owner to quickly find alternative solutions.
Assist with resource scheduling so that team members have the resources they need to complete their deliverables.
Perform other duties as assigned.

Qualifications:
Minimum 3 years of experience in a similar role, with demonstrated capability to manage multiple projects in a fast-paced environment.
Bilingual (French/English) is considered an asset.
Experience in the hospitality or entertainment center industry is considered an asset.
Strong proficiency with Microsoft Office.

If you are an experienced Executive Assistant looking for a rewarding full-time opportunity, apply today!